State

University Emergency Plan: Logistics Section

This appendix includes the position descriptions and list of responsibilities for those individuals involved in the Logistics Section of the campus’ emergency response organization. Also included is a generic checklist for all positions within the Logistics Section.

Included are descriptions for:

DUTIES AND RESPONSIBILITIES

The role of the Logistics Section is to

  1. Procure facilities needed for emergency response and service provision
  2. Ensure that adequate and appropriate personnel are available to staff all needed positions in the emergency response and support functions, whether through existing employees or contracts
  3. Procure equipment and materials to support the emergency response, including technology support in the Emergency Operations Center

Ensure that adequate transportation/fleet assets are available to meet the needs of the emergency response.

Branches that may be activated are:

Facilities

Ensures that facilities needed to support the emergency response are available and functional.

Information Technology

Oversees the provision, maintenance, purchasing, leasing, renting, or assignment of communications equipment including radio, telephone, cell phones, and computer equipment; ensures that all telecommunication and computer-based capabilities needed for the EOC are functional.

Human Resources

Provides staffing for emergency response. Develops a call back plan for the staffing needed for 24 hour EOC coverage, and civilian staffing for emergency response and support functions. Processes Workers’ Compensation claims for university employees and university registered volunteers, and passes them to the Finance/Administration Risk Management, Compensation and Claims Unit. Passes registered Disaster Service Worker/Workers’ Compensation claims on to State OES for processing.

Procurement/ Resource Tracking

Ensures the full functioning of the Emergency Operations Center by maintaining needed supplies, including janitorial services, feeding services and materials, as needed. Ensures that all supplies and equipment needed to support both field forces and the EOC are obtained in an expeditious, cost-conscious manner and in keeping with State and Federal reimbursement standards. Maintain overall control of all assets acquired for disaster response and recovery.

Transportation/Fleet

Coordinates the use of university fleet and other vehicle assets; obtains and coordinates the use of transportation resources; schedules commercial transportation as needed for shelter and evacuation of campus community, and for movement of emergency personnel and shipments of resources.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Logistics Section chart

 

 

 

 

 

 

 

 

 

 

 

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Generic Checklist

(For All Positions)

Activation Phase:

Demobilization Phase:

 

 

 

 

 

 

 

 

 

 

 

 

 

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Logistics Section Chief

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Ensure the Logistics function is carried out in support of the University EOC. This function includes providing communication services, resource tracking, acquiring equipment, supplies, personnel, facilities, and transportation services; as well as arranging for food, lodging, managing the personnel insurance program registrations, and other support services as required.
  2. Establish the appropriate level of branch and/or unit staffing within the Logistics Section, continuously monitoring the effectiveness of the organization and modifying as required.
  3. Ensure section objectives as stated in the EOC Action Plan are accomplished within the operational period or within the estimated time frame.
  4. Coordinate closely with the Operations Section Chief to establish priorities for resource allocation to activated Incident Commands within the campus.
  5. Keep the Management Section Chief informed of all significant issues relating to the Logistics Section.
  6. Ensure that campus emergency response workers have a message relay capability for contact with their families during disaster.
  7. Coordinate with the Check-in/Check-out function to ensure that all EOC personnel are accounted for at all times while on duty.

Supervise the Logistics Section.

Activation Phase:

Operational Phase:

Demobilization Phase:

 

 

 

 

Facilities Unit Leader

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Ensure that adequate essential facilities are provided for the response effort, including securing access to the facilities in a manner adequate to accomplish the mission.
  2. Ensure that acquired buildings, building floors, and/or workspaces are returned to their original operational State when no longer needed.

Supervise the Facilities Unit.

Activation Phase:

Operational Phase:

Demobilization Phase:

 

 

 

 

 

Human Resources Branch Director

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Provide personnel resources as requested in support of the EOC and Field Operations.
  2. Identify, recruit, and register volunteers as required.
  3. Develop an EOC organization chart.
  4. Supervise the Human Resources Branch.
  5. Ensure that Workers’ Compensation claims and Disaster Service Worker claims resulting from the response are processed within a reasonable time and passed to the Risk Management, Compensation and Claims Unit.
  6. Ensure that workers have a message relay capability for contact with their families during disaster.

Coordinate with the Security Officer to monitor staff compliance with the Check-in/ Check-out function.

Action Phase:

Operational Phase:

Demobilization Phase:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Procurement Branch Director

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Oversee the procurement and allocation of supplies and material not normally provided through mutual aid channels.
  2. Coordinate procurement actions with the Finance/Administration Section.
  3. Coordinate delivery of supplies and material as required.

Supervise the Procurement Branch.

Activation Phase:

Operational Phase:

Demobilization Phase:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Resource Tracking Unit Leader

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Coordinate with the other units in the Logistics Section to capture and centralized resource status information.
  2. Develop and maintain resource status boards in the Logistics Section.

Supervise the Resource Tracking Unit.

Activation Phase:

Operational Phase:

Demobilization Phase:

 

 

 

 

 

 

 

 

Transportation/Fleet Branch Director

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. In coordination with the Operations Section Construction/Engineering Branch Director, the Operations Section Transportation Infrastructure Unit and the Planning /Intelligence Section Situation Status Branch, develop a transportation plan to support EOC operations.
  2. Arrange for the acquisition or use of required transportation/fleet resources.

Supervise the Transportation/Fleet Branch.

Activation Phase

Operational Phase:

Demobilization Phase:

 

 

 

 

 

 

 

 

 

 

 

 

Rolling Stock Unit

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Maintain an inventory of all university-owned vehicles.

Maintain an inventory of all long term leased vehicles.

Activation Phase:

Operational Phase:

Demobilization Phase:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Heavy Equipment Unit

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Maintain an inventory of all heavy equipment owned by the university.
  2. Maintain a list of all leased heavy equipment and contractor’s equipment on campus.

Maintain a list of companies that rent heavy equipment.

Activation Phase:

Operational Phase:

Demobilization Phase:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Transit Connection Unit

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Maintain a list of 24 hour contacts for all public, private bus companies and passenger rail services.
  2. Maintain a list of 24 hour contacts for all public school buses.

Maintain a list of 24 hour contacts for all ambulance companies, especially those without a 9-1-1 emergency contract.

Activation Phase:

Operational Phase:

Demobilization Phase:

 

 

 

 

 

 

 

 

Information Technology Branch Director

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Ensure radio, telephone, and computer resources and services are provided to EOC staff as required.
  2. Oversee the proper operation of communications resources within the EOC.
  3. Ensure that a communications link is established with the state’s regional EOC.
  4. Determine any changes in computer requirements for all EOC positions.
  5. Ensure that the RACES (HAM) Radio Room is established including sufficient frequencies to facilitate operations, and coordinate with RACES leadership to ensure that adequate RACES operators are available for 24-hour coverage.
  6. Develop and distribute a Communications Plan that identifies all systems in use and lists specific frequencies allotted for the event or disaster.

Supervise the communications branch.

Activation Phase:

Operational Phase:

 

Demobilization Phase:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INFORMATION TECHNOLOGY BRANCH RESOURCES

[California example, obtain from appropriate state]

EMERGENCY ALERT SYSTEM

 

The Emergency Alert System (EAS) is a network of public broadcast stations and interconnecting facilities, authorized by the Federal Communications Commission (FCC) to operate in a controlled manner during wartime, or during a state of disaster or national emergency. The system is designed to provide a communications link between government authorities and the public. Priority for use is:

  1. Presidential messages
  2. Local programming
  3. State programming

National programming and news

STATE RADIO SYSTEMS

California Law Enforcement Radio System

Serves all EMA facilities and interconnects law enforcement agencies of counties and cities. The system is microwave inter-tied to provide statewide coverage. This system is the State’s radio backup for the National Warning System.

California Emergency Services Radio System

A local government system serving all EMA facilities, numerous State agencies, and participating county level civil defense agencies. The system is microwave inter-tied to provide statewide coverage.

OES Fire Network

Serves all OES facilities and fire support equipment. Radio equipment on this network is located with fire services agencies in 52 counties. The network employs mountain top mobile relays and interconnects with the State Microwave System to provide statewide coverage.

TELETYPE

The California Law Enforcement Telecommunications System (CLETS) has 900 terminals statewide, and serves all counties and cities in the State.

COMMUNICATIONS SUPPORT

[California example, obtain from appropriate state]

California EMA

California State EMA has two mobile command complexes, each consisting of a communications van, an operations van, a command van, and a generator. One complex is located at Los Alamitos, and the other is located at State EMA Headquarters in Sacramento. Their primary mission is to provide a communications link between the disaster area and State EMA Headquarters. These complexes are capable of operating on all State radio communications systems, satellite systems, mutual aid radio systems, and Radio Amateur Civil Emergency Services (RACES). Whenever possible, radio operators should be provided by the local jurisdiction.

California National Guard (CNG)

The CNG has an assortment of communications equipment and capabilities, with limited in-place facilities. Most communications equipment is designed to serve CNG forces, although some reserve capability is available.

Radio Amateur Civil Emergency Service (RACES)

RACES operate on amateur radio (HAM) frequencies under authority of the FCC in support of emergency radio communications operations. RACES is frequently employed in augmentation of existing systems, as a substitute for damaged or inoperable systems, and to establish communications links with otherwise inaccessible areas.

REACT/GMRS (Citizens Band Radio)

CB operators can participate in civil defense activities on a voluntary basis, under the direction of civil defense authorities. REACT operates UHF repeaters and has an established organization.

POLICIES AND PROCEDURES

Since few uncommitted communications resources exist, the campus’ system should be considered as all that is available during an emergency. Emergency reserve equipment is usually earmarked for use by the jurisdiction possessing it, and is thus not readily available for diversion to other jurisdictions. Even if available, it is usually not practical for use by other jurisdictions due to frequency or antenna mismatch. The Bay MACS Interoperability Project has a working system that overcomes these limitations in a specified area.

RACES will be used to back up campus communications systems. Special consideration will be given to employing RACES to augment disaster medical and public information activities.

During a STATE OF WAR EMERGENCY, privately owned radio systems, equipment, and facilities, subject to approval of the licensee, will be used to support the response activities of field forces not already linked to EOCs.

Electromagnetic Pulse (EMP), a phenomenon associated with the detonation of a nuclear weapon, can prove devastating to radio communication equipment and computers. The most reliable protective methods against EMP involve shielding the equipment by encasing it in metal containers. Since this method is fiscally impractical, protective actions will consist of unplugging equipment prior to a detonation, given adequate warning time.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RACES Unit

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Maintain a radio room containing amateur band radios that are capable of reaching throughout the campus, and reaching the community’s RACES volunteers or police department.
  2. Maintain a group of trained volunteers who can operate the amateur band radios and systems.

Provide radio and packet radio services to support the EOC; assist with message relaying among the EOC sections.

Activation Phase:

Operational Phase:

Demobilization Phase:

 

 

 

 

 

 

 

 

 

 

 

 

 

GIS Support Unit

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Assist EOC staff with accessing GIS materials.

Assure that all GIS data and software are functioning. Assist Network Support Unit with equipment acquisition and maintenance.

Activation Phase:

Operation Phase:

Demobilization Phase:

 

 

 

 

 

 

 

 

 

 

 

 

Desktop Support Unit

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Assist EOC staff with accessing computer-based materials, or creating computer-based materials, including word processing documents.
  2. Assist Administrative Support positions, as needed.

Assist the Planning/Intelligence Section Chief with the creation and distribution of the Action Plan.

Activation Phase:

Operational Phase:

Demobilization Phase:

 

 

 

 

 

 

 

 

 

Network Support Unit

**** Read This Entire Position Checklist Before Taking Action ****

Responsibilities:

  1. Assist EOC staff with accessing computer-based materials, accessing inter-net sites, or creating computer-based materials, including GIS and word processing documents, and the State’s RIMS and EAS access points. Train new EOC staff in hardware, software, and network functions, as needed.

Ensure that all computers, peripherals, computer systems, servers and networks are functioning. Perform repairs or obtain replacement equipment, as needed.

Activation Phase:

Operational Phase:

Demobilization Phase: